MOVING CHECKLIST
Prior to Move
☐Create a checklist of all activities to be completed
☐Appoint an inner office coordinator
☐Find a commercial realtor
☐Determine requirements
☐Setup site tour of available properties
☐Figure out potential layouts of the new location
☐Negotiate with short list
☐Find a real estate attorney
☐Sign lease or purchase contract
☐Pay security or earnest money deposit
☐Find a commercial lender
☐Schedule property inspection
☐Design the office space layout
☐Identify any tenant improvements required
☐Select contractors
☐Get any permits required
☐Order new telephone and fax numbers
Three to Four Months Prior
☐Create a budget for the move
☐Hire a company to handle the move
☐Order new signage
☐Find a commercial cleaner
☐Order change of address labels
☐Place order for new equipment and furniture
☐Decide on the date for moving
☐Let employees know the general plans
Two to Three Months Prior
☐Evaluate phones and upgrade if needed
☐Order extra phone lines if required
☐Evaluate the server room
☐Schedule internet connection
☐Order your VoIP or long distance
☐Assign the new office space
☐Arrange for equipment to be moved or order new equipment
☐Construct new office space
One to Two Months Prior
☐Toss junk and clutter
☐Let customers and vendors know the new address
☐Update website
☐Arrange for insurance at new office
☐Setup security
☐Arrange for parking at new office
☐Order keys and access cards
☐Order vending machines
☐Arrange for coffee and/or water service
☐Update financial records and order new checks
☐Order new stationary
Weeks Before Move
☐Inventory computer equipment
☐Label and inventory the furniture
☐Label any wall items and move
☐Arrange storage if required
☐Gather moving supplies
☐Pack items and place in common area
☐Have the new furniture installed
☐Have phone system installed
☐Arrange for phone numbers and extensions
☐Setup utility appointments
☐Order change of address service with post office
☐Make sure contractor has obtained necessary occupancy permits
Moving Week
☐Provide staff with map of new location
☐Get staff to pack their desks and personal items
☐Label all items
☐Back up computers
☐Disassemble furniture for moving
☐Do not plan anything important such as interviews or meetings
☐Let clients and vendors know you may not be available
☐Distribute keys and cards to staff
☐Clean and defrost fridge
☐Inspect the new space
☐Reserve any loading docks and the freight elevator for move day
☐Designate staff to instruct movers and guide them
☐Take care of anything else last minute that comes up
Moving Day
☐Give staff the day off unless they are assisting with the move
☐Collect keys and cards from the staff
☐Arrange for refreshments and food for the staff and movers
☐Post signs to help movers find the new office space
☐Protect the floors from traffic
☐Move any plants to their new location
☐Clear everything from old office
☐Have a lost and found location
☐Hang up artwork
☐Have a welcome breakfast for employees on their first day back
☐Introduce yourself to your neighbors
☐Sit back and enjoy an Arnold Palmer